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How to get more adults to serve in your Pack

July 2014 Blog, Cub Scouts No comments

As Pack leaders are starting to think about the next school year, many often lament or hope for an influx of new adult volunteers to help the Pack run.  So, how do you do that?

Register them

That isn’t meant to be trite or over-simplistic, but the process starts on the first night of School Night for Scouting (SNfS) or whatever you call your Fall recruiting event. When the new families come to sit down, every seat should have stacks of:

  1. Information about Scouting
  2. Information about your Pack, including calendars for the first 60 days, new uniform details, and key contact information
  3. A Youth Application
  4. An Adult Application

Most folks, when they get a stack of papers and they are “ready” (most are or they wouldn’t be giving up an evening at home) to join will start filling out whatever paper is in front of them because they haven’t figured out that it is optional. This isn’t trying to trick them; just start with the assumption that every adult will join, until proven otherwise. If you only expect a new Den Leader and Assistant, and maybe a Committee Member, per table, than you will be lucky to get that and not much else.

 

But it costs an extra $20 dollars?

Yes, it does. It also emphasizes from the very first interaction that they are expected to be involved, and it helps with a little more commitment on the whole family to participate in Scouting. By the way, it also protects them with BSA insurance on any Pack or Den event that they go on, since many will be bringing their kids – and that insurance can be a life saver (see earlier blog).

 

Some of our families can’t afford even the minimum

I respect that, but many Councils and Packs have extra scholarship dollars. If your Pack is in an area that consistently needs that, consider adding $2 to all annual dues. But dropping the adult fees (and the adult’s service to the Pack) is not a good way to reduce the investment, since the Pack will be growing to serve the boy either way.

One of the key tenants of character building is self‑reliance, so if a parent will likely have financial needs throughout the year, it is even more important that they help contribute to the Pack by serving as a leader. Maybe something as simple as a helper for Blue & Gold, or selling snacks at the Pinewood Derby, or as an assistant Den Leader.

Start with some assumptions:

  • Most parents will fill out paperwork, if it is put in front of them
  • Most of those parents will help out if specifically asked (start with small jobs)
  • Most parents in financial-need will “pay in service” until you tell them that they don’t have to
  • Push the scholarships – don’t reduce the price

Some readers might be defensive by now, but I would offer that Scouting has value that far exceeds the cost. Similar to sales businesses, don’t drop the price — because that diminishes the perceived value and it reduces your customers’/participants’ commitment to the program. Instead, make that same effort to over-articulate the value of Scouting – all that the boys will get out of it, all that the families will get from it, and how cheap it is compared to alternative youth programs.

 

Suggested Do’s and Don’t

Don’t just enroll the kids at SNfS – or you will perpetuate your lack of adult-involvement problem. It is inordinantly harder to recruit them later, and you’ll never get as many as there were at SNfS.

Don’t take the adult applications at SNfS without processing them. Some Packs take the applications and file them until the adult is slotted to a role – DON’T. First, the adult application has SSN’s and other personal information, so Pack leaders should process them and get them out of their hands and into Council, as quickly as possible. Secondly, everyone can be Committee Members until proven otherwise. You can always turn them into Asst. Den Leaders later, but get them into the system and then figure out in what way(s) that they can help.

Don’t let them leave with their applications to “think about it” – as described in my earlier SNfS blogs, have a sign-up sheet as they first enter, with phone numbers and email addresses, so that you can later reconcile they applications to those that attended. Even if they appear hesitant, try to “sit” on the applications (youth & adult) and then help them finish them when they return.

 

Most Importantly – BELIEVE that Every Parent Can Serve

There are 40+ Cub Belt Loops covering almost every hobby and sport that an elementary-aged kid would likely have any interest in, along with twenty in-depth Webelos pins and a nearly infinite amount of supporting activities that support the Tiger go-see-it’s and the Wolf/Bear modules.

It is hard to imagine a case where every single parent doesn’t have a little something that can be applied to helping somewhere in the Pack – and if all that fails, there are lots of small (and large) roles on the committee for functions throughout the year. The problem isn’t that the parent can’t help, but that no one has helped them discover where they can. But you, as the current Pack Leaders have to believe that.

 

Closing Thought

Processing a bunch of new adult applications, explaining the process of Scouting and adult involvement repetitively, and then digging to find the right role for them … it is a lot of work, but it is far less work than carrying the Pack on the shoulders of just a few overworked volunteers.

Personal blog of the Holy Spirit on the Hill

April 2014 Blog No comments

When we are blessed, we are obligated to share not only the blessing but how the blessing occured, as well

Whether a miracle is visible for miles and observed by hundreds or is seen and felt in the heart of just one, it seems impossible to deny that a supernatural force of provisioning and care isn’t at work every day. But it is important that when divinity bestows an act of grace, intercession or prophetic wisdom; that the benefactor must become a witness, so that others’ faith can be bolstered, so that others’ prayers can be validated as answered, and so that all of us can be affirmed with each other that our God continues to be amongst us. In other words, Grace fell upon my shoulders last weekend, and so I am obliged to share that moment.

Setting the Stage

It was supposed to be just another Scouting weekend, with all of our local troops camping together. All day, I knew that I was supposed to preach the next day for our camp’s worship service, and just couldn’t find my normal passion or excitement to even peruse my sermon file for what I would speak on. All afternoon, I had been heartbroken over a Scout parents’ story of struggle that their son was going through. They were going through an unimaginable parental crisis as their Scout realigned his lifestyle, and I felt so helpless other than to assure them that God was in it. The words felt so empty, and yet I knew it was all I could say.

The Holy Spirit was in the Wind

On Saturday night, I was sitting in the dark on a hill that was overlooking a Scouting campfire. A persistent wind was blowing in from the lake, as we were on a peninsula, when all of the sudden, I found myself listening inward instead of watching outward. I truly felt “quiet” – not as in what my ears could not hear, but in my shoulders relaxing, and my mind that wasn’t multitasking, and my heart that wasn’t racing – I felt “quiet.” And then I heard the echoes of several explanations of “The Prodigal Son” as it had been expounded to me in numerous settings. And then I realized that while I was hearing the words that had been used over years past, it was in my voice. The words kept coming and I understood that I was hearing what I needed to say. It was all that I could do to take care of a few minor obligations so that I could run to my laptop and feverishly type into the night.

 

CLICK HERE to read the sermon on The Prodigal Son, which I cannot claim to have come from me.

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Who else was in the story?

It was easy to see the struggling Scout who was recently redeemed (and his parents) in the story of the Prodigal Son, but after I finished typing it, I saw others:

  • I saw a Scout who had been astray and confronted with it; and truly turned around. He is just winding up from being his Troop’s leader, as his journey “back” is complete – and I wonder if that isn’t how the prodigal son might have been in the months after returning to his father.
  • Another Scout had finally been elected to the OA, after having been passed over – and I saw in him the older brother in the parable who believed himself faithful in everything he did, and yet not rewarded for it. There were other Scouts whom I could foresee as still serving without reward.
  • And then I saw myself: As the father, who is looking on the horizon in hopes for his family; As the older brother faithfully toiling away (or at least I hope so); and as the prodigal son, perpetually on my redemption journey but nowhere near “arrived” where I feel worthy for anyone celebrating my return as being complete.

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I do hope that each of those that folks listed above, including me, and the other 400 folks that heard the sermon that morning, each found themselves somewhere in that story – perhaps with some experiencing a gentle nudging back into their Father’s Grace.

Thanks for reading.

How to deliver God & Church in Three Lock-Ins

March 2014 Religious Programs No comments

God & Church is the third phase of the PrayPub discipleship program that is recognized for Christian Protestant Scouts in the 6th thru 8th grade (including Boy Scouts, Girl Scouts, etc.) and is the next phase of growth beyond God & Me (1st thru 3rd grades) and God & Family (4th & 5th grades).

Last year, I developed a guide for delivering God & Family as an overnight lock-in, instead of six meetings.

This year, we’d like to try delivering God & Church in three lock-ins.

The typical schedule for God & Church is eleven (11) meetings, including the introductory session, seven lesson meetings and three “Mile Marker” unit wrap-ups. Instead, OUR schedule will be three (3) single, overnight lock-ins and a closing party/event, spread over a three month period. Each lock-in will include multiple lessons from the program guide, small group time for discussion and project work, and free time.

Here is the first draft of the God & Church three lock-in format – God n Church Lock-In Guide 2014-01

“Feedback is a Gift” and “A Scout is Helpful” … so am hoping that you will take a look and let me know what you think, especially if you have experience with the God & Church curriculum.

Thank you for your time.

How should Packs re-charter Webelos II scouts?

November 2013 Blog, Cub Scouts One comment

Every year, as part of re-chartering, Packs ask about whether they should do the re-charter paperwork for their Webelos II scouts. Typically near the end of February, most Webelos II (W2) scouts will cross over from their Cub Scout Packs and become Boy Scouts – so why should the Pack pay for their entire annual dues?

Recharter Them: The question isn’t whether to recharter them, it is who pays for it

To be clear – YES, the Pack needs to renew the memberships of those W2 scouts.

Read more

November = Wring-Out and Re-Charter

November 2013 Blog, Circle Ten Council No comments

It seems like we just got done with School Night for Scouting (see earlier Rally and SNfS blogs) and it is time to start thinking about the next phases of the membership process – wring-out and re-charter. And while they are very different, one helps the other (and you):

Wring-Out

Wring-Out is the very simple process of ensuring that everyone that you (the Pack/Troop leadership) thinks is on your rolls are actually registered with BSA and vice versa. It should literally take you 5 minutes to do, because typically, the only request is that you email a copy of your unit roster to your Commissioner or District Executive. From there, someone at the Council office will compare your roster to what is in the BSA system. Inevitably, BSA will find someone on your roster that they don’t have paperwork on but is active in your unit (solution: fill out an app).

Read more

August = Annual Planning … don’t forget JTE

July 2013 Blog, Circle Ten Council No comments

As Summer winds down, the Scouting year really kicks off — with an annual planning meeting done by most Packs and Troops.

The annual planning meeting is where you take:

  • The Council program opportunities (click here for C10 program preview materials)
  • The Five Trails’ District calendar (click here)
  • Your School(s)’ schedules

And then look at what your youth want to do.

If you put it all together, you will have an amazing program of Scouting activities that will fill any Pack or Troop with opportunities and rich experiences.

One of the other topics that you should look at during your annual planning meeting is the Journey to Excellence (JTE) — which replaces the quality/centennial unit programs that many of us are used to. Instead of being simply Pass/Fail, you can earn Gold/Silver/Bronze levels of JTE, based on a scorecard.

The JTE scorecard can be somewhat intimidating when you first look at it, but just like the report cards and success metrics that many employees have at work, the JTE scorecard helps you set goals around Scout retention, Leader training, Activities, etc. It doesn’t take long to go through — and your commissioners want to help.

Please consider inviting one of the district’s commissioners to your planning meeting and give them perhaps 15-20 minutes to talk about the scorecard metrics. Many of the measurements are easy to accomplish, if you just know what you are looking for — nothing unorthodox or unusual, just easy measurements of the kinds of activities that your Pack/Troop is already doing. Oh, and for Troops, don’t forget to discuss the Troop’s financials during the planning meeting. Its worth up to 50 points for your JTE. 🙂

Click here to check out the JTE 2014 information — and please let me or the other commissioners know how we can help.

When to do an Interfaith Worship Service — and when not to

January 2013 Blog, Interfaith No comments

The Scenario

A few weeks ago, I helped organize an Interfaith Worship Service (IWS) during our Council’s Winter Camp between Christmas and New Year. It was a five-day camp that crossed a weekend, so we delivered a 30-minute all-faiths service on Sunday morning, which included singing God Bless America, reinforcements of the 12 points of the Scout Law through multiple worldly passages, an opening prayer sang in Aramaic and a sermon from a Baptist pastor. Most folks seemed to appreciate it, including one Scouter who really enjoyed the “undiluted” presentation that included passages from multiple faiths. It was also attended by members of an all-Muslim troop and an all-Protestant troop. Interestingly, a few Muslim scouts came up afterwards and thanked me for their inclusion, while some of the Protestant Christians seemed upset over the mixing.

Later, I was asked:

“If the BSA advocates Interfaith worship … why do large scout camps like Philmont or Bartle provide separate facilities for Catholics, Protestants, Jews, Muslims, etc. ?”

It’s a good question, and perhaps a teaching-moment with your Scouts:

Consider how we teach First Aid in Scouting

From the 2nd grade Wolf program, we teach very basic first aid. In Webelos, we teach the Readyman pin. And by Boy Scouts, every Scout learns basic First Aid through a required Merit Badge, along with additional training in Lifesaving. But all of those classes presume that you are the first responder to an incident and that while you are rendering aid, someone is calling 911. Your job is to provide immediate and short-term care until the professionals arrive.

Scouting also provides training in Wilderness First Aid, a much more advanced course that presumes that 911 is not a fast phone call away. The standards of care are somewhat different, because of the presumption is that your aid is all that will be available for a considerably longer time period (e.g. during a Philmont Trek in the back country).

Choosing a Religious Service Style and Venue(s)

When my Boy Scout troop did its 10-day summer camp at Bartle last year, the Sunday schedule was relaxed and provided a few hours where the troops could organize sending the boys to the chapels, temples and mosques that were most appropriate for their faiths. Each was staffed with clergy of that faith and the services were familiar and beneficial to all of those that attended. After that period, we all came back together to resume our Scout camp. If you have the staff and the downtime, then I am the first to agree that that is a better format to help each Scout worship and grow in the manner that they are most accustomed (which is what the Reverence mandates are about).

At the Winter Camp described at the beginning of this post, Sunday was the 3rd of 3 merit badge and activity days, prior to leaving on Monday. We didn’t have three hours to separate and then reconvene, nor did we have clergy on staff, nor separate facilities nearby. We did a single all-faiths service in thirty minutes, and then the boys headed off to classes.

So, in that way, you might think of Interfaith Worship similar to Wilderness First Aid. Is it ideal? No. Is it better than not providing any service at all? Yes.

You probably won’t like everything in an Interfaith Service

If you are devout in your faith, there will almost assuredly be things that happen in an IWS that you don’t care for. There are many passages of worldly wisdom that, if you didn’t know which religious text that they came from, would be perfectly acceptable as prose from the worship leader – giving praise to God, thanking the Creator, asking for blessings/wisdom/protection, etc. And if those are used in such a way as to help every Scout and Scouter connect with their understanding of God, that is ideal.

Every once in a while, a word or phrase will sneak in that you may not like – e.g. Allah, Jesus, etc. And it can cause you to be distracted from why you, as an individual worshiper, are there. Candidly, even within my home church that I attend when I am not camping, there are sometimes things that I don’t like – e.g. the tempo of the music, the screens were too slow/fast, the guest speaker talks too long, etc. When that happens, I have two choices:

  • I can let myself be distracted by what I didn’t like – and not take the opportunity to commune with God
  • Or, I can focus on the other elements of the service that I did like – and commune with God

Some Troops choose to deliver their Reverence programs with a single-faith basis, which is perfectly fine (and arguably more ideal) as long as they don’t restrict membership through it and show respect to others of differing faiths, per BSA guidelines. Even for them, it is occasionally beneficial to attend an IWS, if only to see what how other Scouts do it.  But for most BSA units, my advice is to take advantage of separate religious services when your camp offers it, and do the best you can for inclusion when you can’t – like your monthly campouts.

One Speaker with Three Shadows

September 2012 Blog, Interfaith, Sermons and Devotionals No comments

A few weeks ago, while at church, one of my sons pointed out that the speaker on-stage was casting three shadows. Later, I explained that there were three spotlights on him from different directions — and each light was casting a shadow in-line with that light.

Christian Perspective

For my son, I went on to explain that the speaker and his shadows was one way to understand the Holy Trinity — God the Father, Jesus the Son and the Holy Spirit. The speaker was the same speaker — but depending on the relative perspective of the spotlight, different shadows were cast. In much the same way, while there is but only one God, He casts multiple shadows depending on your perspective — as the all-powerful original Creator, as a sacrificial savior for the sins of the world, or an all-knowing and ever present source of righteousness and discernment — or other perspectives, such as Healer, Redeemer, Counselor, Defender, Provider, etc.  The key to remember is that all of those impressions are simply shadows of our God, based on the perspective that you are looking at Him. Of course, in the bigger picture, there can be no shadows without light, so it shouldn’t surprise anyone to find so many shadows (facets) cast by that which we call the Light of the World.

Multi-Faith Scouting

The key idea of interfaith scouting is to enable each scout to grow in their own faith – according to their own understanding of who God is. As a Chaplain (adult) or Chaplain’s Aide (CA) youth, your role is to facilitate an environment for that growth — even though some scouts may not share the same faith as the C/CA. When you, as the C/CA, are delivering the reverence aspects of your scouting program, you are like the speaker in the initial analogy. Each scout will have a different perspective, but hopefully they will hear wisdom and see opportunities to give thanks in the shadows of their understanding of God that are enabled through the reverence program that you deliver. As the C/CA, you may be a speaker, but your goal is to deliver a program that helps each boy recognize a shadow.

As always, thanks for reading.

 
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