Tag Archive for Recharter

November is time for Wring-Out !!

It used to be that “R&R” used to mean rest and relaxation … but if you are a Committee Chairperson or Advancement Coordinator, then R & R stands for Recruitment and Recharter. For many units, your main recruiting efforts are complete and rechartering is “months away” — so you can take a break, right?

In reality, like the old academic adage, there are really three R’s:

  • Recruiting
  • wRing-out
  • Recharter

November is Wring-out and if done right, wring-out is the single most important thing that you can do to ensure an easy recharter in a few months.

WRING-OUT

Wring-out is to ensure that everyone in your Pack/Troop (Crew/Team) is registered with the BSA (and vice versa) — it’s a simple comparison between your list and BSAs.

And it really is simple; just take whatever list you use — a DOC, an XLS, a Packmaster/Troopmaster export, etc. — and send it to Council via your Commissioner. They will compare it with what is on the BSA system and then follow-up with any discrepencies. Important hint — while this may be obvious, the only list/roster that you should not use is any kind of export from a BSA system (e.g. my.scouting.org) … because that is the same database that the Council will use.

RECHARTER PREP that could not be any easier

That being said, this is a great time to try out the new my.scouting.org tools. You are certainly welcome to compare the lists and do your own wring-out comparison, but more importantly — look at the YPT report. One of the best new features in the BSA My Scouting site is a YPT aging report that tells you when every adult member’s YPT will expire. This is huge because the single hardest part of recharter is chasing adults to re-certify.

To gain access to the awesomely helpful YPT feature:

  1. Log in to my.Scouting.org as a Unit Key-3 member
  2. From the upper-left corner, pull down the list and select the “Training Manager.” Note: if you are also registered as a District or Council team member, you may have extra options, but under the banner of your unit, there is a “Training Manager” link.
  3. The pie-chart on the right is the YPT aging report, showing:
    1. Green – % of adults whose YPT is valid for at least 90 more days
    2. Dark Red – % of adults whose YPT will expire in less than 30 days
    3. Bright Red – % of adults who have never taken YPT

MyScouting-YPT-piechart   

There are two blue buttons on the top of this window:

The right button changes the view from a pie-chart to a more detailed aging report

MyScouting-YPT-aging-listThe left button is where all of this gets HUGELY HELPFUL

You can now generate a report of whose YPT will expire.

KEY POINT – Recharter will happen sooner than you think, and only thing less pleasant than chasing down volunteers’ YPT renewals during the holidays to be the volunteer being badgered to recertify. So, do them and you a big favor — pull your report and give then November to recertify before the holidays get busy.

If you do the hardest part now (while it isn’t that hard), then recharter is a few signatures and cutting a check (give or take).

How should Packs re-charter Webelos II scouts?

Every year, as part of re-chartering, Packs ask about whether they should do the re-charter paperwork for their Webelos II scouts. Typically near the end of February, most Webelos II (W2) scouts will cross over from their Cub Scout Packs and become Boy Scouts – so why should the Pack pay for their entire annual dues?

Recharter Them: The question isn’t whether to recharter them, it is who pays for it

To be clear – YES, the Pack needs to renew the memberships of those W2 scouts.

Read more

November = Wring-Out and Re-Charter

It seems like we just got done with School Night for Scouting (see earlier Rally and SNfS blogs) and it is time to start thinking about the next phases of the membership process – wring-out and re-charter. And while they are very different, one helps the other (and you):

Wring-Out

Wring-Out is the very simple process of ensuring that everyone that you (the Pack/Troop leadership) thinks is on your rolls are actually registered with BSA and vice versa. It should literally take you 5 minutes to do, because typically, the only request is that you email a copy of your unit roster to your Commissioner or District Executive. From there, someone at the Council office will compare your roster to what is in the BSA system. Inevitably, BSA will find someone on your roster that they don’t have paperwork on but is active in your unit (solution: fill out an app).

Read more

%d bloggers like this: